NewDeal Hot Tip 1305
NewFile Label Tips
QUESTION: I'm trying to set up a mailing label layout.
However, even though I change the page size in single record
mode to under 1" high and make sure it is narrower than the
TRUE paper size and page size in multi-record, it still only
shows one little record in multi-record mode. What's wrong?
ANSWER: It's not good enough to simply "make sure it
is narrower than the TRUE paper size." You need to do the
same math on the width that you do on the height. If you did
and it still didn't work out, then maybe you changed the page
size, not the record size.
For instance, if your labels are going to be 3-1/2" wide,
you need to make the single record size 3-1/2" wide. This
means you need to shorten the field boxes manually. Probably
the best way to do this is to go into NewDraw and make
yourself a temporary template to size, let's say
3/4" x 3-1/2" if that's the size, and paste it into NewFile
to help you size the fields lengthwise.
Some tips for labels:
Here's yet another tip for spacing lines on a label: after
you've made the field boxes the correct size, select them
all and use Align/Distribute to close up the space between them.
- Set up at least two layouts. The first layout is your
primary database layout, complete with field labels. It
doesn't matter what size the field boxes are here; you
can leave them defaulted. Use this layout for data entry.
- On the second layout, just port over your fields.
Then, delete the field labels, unless you need them for
some reason (if you do, you have to take them into account
when figuring if you can have a double row of labels on
- Next, resize the field boxes to your label template,
set single record size and switch to multi-record layout.
Now, you should see a double column of labels.
- Note that there are two parts to the multi-record template.
The thicker lines outline the actual single records, the thinner
lines outside this area are the multi-record template
boundaries. These boundaries can be moved inward to make
room for text or art graphics.
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Last Modified 2 Mar 1999