NewDeal Technical Support Document 251
Note: This support document is about NewDeal software.
You must have NewDeal software in order to use NewDeal print drivers.
Printing envelopes, including
instructions for the HP DeskJet 500 and 550C
Different printers handle envelopes differently.
Some feed them through like a typewriter, some feed them through
lengthwise. Some feed through centered exactly in the paper feeder,
some feed through set to one side or the other. You may need
to play with Page and Paper size settings to find a combination
that works for you. When you do find something that works, keep
track of the settings you use or save the document as a Template,
by choosing File, Other, Save as Template.
Page Size versus Paper Size
Two steps are crucial in printing an envelope from any NewDeal
Page size is set in the application (NewDraw,
NewWrite, etc.), in the Page Setup box under the File menu. You
set Paper size when you tell NewDeal to print your
document, by clicking on Options in the Printer Dialog Box.
- setting the page size
- setting the paper size
If you have page size set differently from
paper size, the NewDeal print module will try to figure
out the most logical way to fit your document on the selected
paper size. If page is smaller than paper, it will center the
document on the sheet. If the page is larger than the paper size,
then NewDeal will "tile" the document to
print it out over several sheets of paper, which can then be attached
together to form the complete document.
So generally, for the best, most predictable
results, set Paper size equal to your Page size.
In either NewWrite or NewDraw, do the following
to set the page size:
- Click on the File, Page Size.
- For Type, choose Envelope
- Choose a pre-set size, or enter
width and height yourself in the Width and Height boxes (you can
enter any size from 1"x1" to 45"x45").
Note that choosing the tall envelope (Portrait)
simply switches the figures for Width and Height, turning the
page sideways. That is, with Height set to 4" and Width
to 11", clicking on Wide (Landscape) will cause the page
to be 11" high and 4" wide. A Landscape
page can therefore be taller and narrower than a Portrait
page. So if you choose one of the preset envelope sizes, don't
click Landscape unless you really want to turn the envelope sideways.
When you go to print the document, do the
following to set the paper size:
- Click on the File, Print.
- In the Print Dialog Box, click Options.
- Select a paper size equal to the size of your document.
- Do not change the Type of paper in printer to envelope.
You may also want to change the paper source to Manual.
- Click OK and then Print.
If you are putting the envelope through
the printer sideways (in the long direction), reverse the dimensions
on paper size: that is, for a 4"x9" envelope, set paper
size to 9" high and 4" wide. The NewDeal print module is smart
enough to figure out to turn the page sideways for printing.
Paper Size Width Limits
NewDeal software will not let you set paper width any wider than can
safely be assumed for your printer. In order to prevent damage to your
print head, some of these width limits are rather conservative, in general
no more than 8.5" for a standard width printer. To use wider paper
(such as a 9.5" envelope), you will need to select a wide-carriage
printer. Check with your printer manufacturer for what wide carriage
printers your printer will emulate.
If you have problems dealing with a narrow-carriage
printer, sometimes the simplest thing to do is simply to leave
page and paper size at standard letter size and ignore the fact
that an envelope is slightly wider than a standard sheet of paper.
You will have to play around a bit to find the proper position
for the address and return address on your document. You may
want to set up a blank envelope template document that you can
re-use all the time with margins or tab stops in the correct
locations to position your information.
Envelopes in Release 3
If you have printed envelopes successfully from previous versions
of NewDeal software, but the same steps result in portrait printing
when you expect landscape printing, try this:
This key in the GEOS.INI file determines whether NewDeal uses
the older "virtual page" method (0) of determining the page size,
or the newer "actual page" method (1). The newer method will
prevent the "Scale to Fit" dialog box from appearing as often,
especially when printing on A4 size paper or when your document
will actually fit on the page without without resizing. The older
method sometimes scaled the page when it wasn't necessary, but
it works better with certain printers when printing envelopes.
- Exit NewDeal.
- Locate the file GEOS.INI in the directory where you installed NewDeal.
- Open GEOS.INI in a text editor. You can use the EDIT command
at the DOS prompt, the Windows Notepad, or any text editor that saves
plain ASCII text files.
- In the GEOS.INI file, locate this line:
ndOptions = 1
- Change the one to a zero, like this:
ndOptions = 0
- Save your change to the file and exit your text editor.
Laser Printers often have a special envelope
feeder that feeds envelopes in lengthwise. Often what works best
for these is simply to leave page and paper size at standard letter
size, but change the page to Layout mode under Page Size. You
will have to play around a bit to find the proper position for
the address and return address on your document.
Hewlett-Packard DeskJet Printers
There are several reasons why the DeskJet
prints envelopes differently than other printers. One reason is
that the DeskJet cannot print very close to the edge of the page.
This unprintable border area makes printing envelopes
a challenge. However, once you follow these steps a few times,
they'll become second nature.
HP DeskJet 500
- Click on File, Page Size.
Style: Envelope #10
Width: 8.5 inches.
Click Apply, then Close.
- Choose File, Page Setup
Top Margin: 0.375 inches
Bottom Margin: 0.375 inches
Right Margin: 0.25 inches
Left Margin: 0.25 inches
Click Apply, then Close
- Enter the return address at the very
top left of the envelope form on the screen. When entering the
addressee information, start the first line about two inches down
from the top, and three or four inches from the left margin.
- Choose File, Print, Options
Height: 4.5 inches
Paper Source Manual
Do not select Envelope for Type of Paper.
- Feeding the envelope into the printer
is the tricky part. DeskJets have a button on their main panel
to advance the envelopes into the printer. DO NOT use this button.
Feed the envelope face down, lengthwise (portrait), into the
top paper tray until the top edge of the envelope is barely touching
the large paper feed rollers. The leading edge of the envelope
should be aligned with the leading edge of the paper in the tray.
- Click on the Print button in the software.
If the envelope is ejected and the text prints on a sheet of
paper, the envelope was inserted too far under the large paper
feed rollers in step 5.
Note: When printed correctly, the return
address will print one inch down from the top and one inch in
from the left edge.
To print multiple envelopes
Follow the above procedure for the first
envelope. For the second envelope, use the envelope feed button
on the printer to insert the envelope into the printer. Then
click the OK button on screen (in the dialog box that's prompting
you to insert the next sheet of paper).
HP DeskJet 550C
Follow directions in the HP manual for
printing envelopes. However be sure to load envelopes flap left.
Click on File, Print and choose:
Click on OK in the Options Dialog box,
then click on Print in the Print dialog box.
- Type of paper in printer: envelope
- Size of paper: envelope #10
- Paper Feed: click on lengthwise feed (first choice)
Last Modified 17 Feb 1999