NewDeal Technical Support Document 225


How to use Mail Merge in NewWrite

NewWrite's Mail Merge feature allows you to print multiple, personalized copies of form letters, or similar documents such as labels, reports, invitations, etc.

Design your document in NewWrite and insert merge labels where you want to substitute information from your database at print time. A merge label is a field name from your database enclosed in guillemots (« »). A opening guillemot is created by typing CTRL+ALT+\ with the keyboard. A closing guillemot is SHIFT+CTRL+ALT+\. A typical merge label looks like this: <<F_NAME>>.

Your database of information to substitute (merge data) can come from one of three sources: a NewDex file, a NewFile database file, or a NewCalc spreadsheet file.

No matter which type of file you choose for your merge data, be sure to enter your merge labels correctly in your NewWrite document. Type CTRL+ALT+\, then type the merge label (field name), spelled correctly including underscores, then type the closing guillemot by typing SHIFT+CTRL+ALT+\. Styles, fonts, and other text attributes which you apply to your merge labels will be applied to the substituted text when you print the merge file.

When your NewWrite document is complete and you are ready to print your mail merge, you must first open the source file for your merge data and place the data on the clipboard.

Return to your NewWrite document and choose Print in the File menu. Set all the appropriate print options in the Print dialog box including the Merge option, then Print. If the merge options are unavailable, it means the clipboard does not contain data in the proper format for merging. You can Merge One to print only the first record of your data as a sample to check your work or you can Merge All to print a document for each record in your data.

For additional help and instructions, see the NewDeal User's Guide.

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Last Modified 17 Feb 1999